Terms and conditions for pink.wine events

pink.wine Terms and Conditions: Events and Tasting Note Licensing

Draft for review. This document covers two separate pink.wine services. Before publication, confirm with your accountant the VAT treatment of the tasting-note licence (see the note in section C4), and put in place a short written IP licence from SARL Zalabim to Logical Concepts Limited authorising the sub-licensing described in Part C. The authority wording in section A1 is sufficient to proceed in the meantime.

How these Terms are structured

These Terms and Conditions cover two entirely separate services offered under the pink.wine brand. They share common definitions and general provisions, but the obligations of each service are distinct and must not be read across from one to the other.

  • Part A. General terms applying to both services (definitions, liability, governing law).
  • Part B. Events: participation as an Exhibitor in a pink.wine tasting event.
  • Part C. Tasting Note Licensing: the right to reproduce pink.wine’s written tasting notes.

Purchasing one service does not create any right or obligation under the other. An Event booking does not include a Tasting Note Licence, and a Tasting Note Licence does not include any right to participate in an Event. Where a term appears only in Part B it applies only to Events; where it appears only in Part C it applies only to Licensing.

Part A. General Terms (both services)

A1. Definitions and Interpretation

In these Terms and Conditions:

  • “Organiser” / “we” / “us” means Logical Concepts Limited, a company registered in England (No. 3149288), which acts as the lead contracting party and holds primary legal and financial responsibility. Logical Concepts Limited operates in cooperation with SARL Zalabim (RCS Nice No. 509 139 549), the owner of the pink.wine brand and editorial content, to provide services under the brand name “pink.wine”. In respect of Tasting Note Licensing (Part C), Logical Concepts Limited grants licences under authority from, and on behalf of, SARL Zalabim as owner of the underlying copyright. All contractual obligations, invoicing, and legal liabilities under these Terms rest solely with Logical Concepts Limited. Nothing in this Agreement shall create a partnership, joint venture, or agency relationship beyond that described, and neither company has authority to bind the other save as expressly stated.
  • “Client” means any person or business entering into an Agreement with the Organiser, whether as an Exhibitor (Part B) or a Licensee (Part C).
  • “Party” and “Parties”: the Client and the Organiser, together the “Parties” and individually a “Party”.
  • “Agreement” means the binding contract formed between the Organiser and the Client, incorporating these Terms and the relevant Order.
  • “Order” means the online form, registration, or checkout by which the Client offers to purchase a Service; the Organiser’s acceptance creates a binding Agreement.
  • “Provisional” means a booking accepted by the Organiser but for which cleared funds have not yet been received, and for which the Organiser’s obligations have not yet come into effect.
  • “Services” means the Event participation (Part B) or Licensing (Part C) ordered by the Client.
  • “VAT” means value added tax or any equivalent sales tax applicable in the relevant jurisdiction.

A2. Application and Acceptance

A2.1 Submission of an Order constitutes an offer by the Client. Acceptance of the Order by the Organiser creates a legally binding Agreement, subject to the payment conditions of the applicable Part.

A2.2 All Orders are subject to acceptance at the absolute discretion of the Organiser.

A2.3 Prices are quoted excluding VAT unless stated otherwise. VAT will be applied where applicable.

A3. Limitation of Liability (both services)

A3.1 The Organiser makes no warranty as to the suitability of the Services for the purposes of the Client.

A3.2 Neither Party shall be liable to the other for any indirect or consequential loss or damage, including loss of profits, revenue, business, contracts, or anticipated savings, arising out of or in connection with this Agreement, whether in contract, tort (including negligence), breach of statutory duty, or otherwise.

A3.3 Subject to Clause A3.2, the Organiser’s total liability to the Client under the Agreement shall be limited to the total amount paid by the Client under the Agreement, except where liability cannot legally be excluded or limited.

A3.4 This Clause A3 shall survive termination of the Agreement.

A4. General Provisions

A4.1 These Terms and Conditions are governed by the laws of England.

A4.2 Any disputes shall initially be resolved through mutual negotiation. If unresolved, the dispute shall be referred to mediation. If mediation fails, the Parties submit to the exclusive jurisdiction of the Courts of England and Wales.

A4.3 If any provision is held void or unenforceable in whole or in part, the remaining provisions, and the remainder of the affected provision, shall remain in full force and effect.

A4.4 The Organiser processes personal data in accordance with its Privacy Policy, available on request.

A4.5 By submitting an Order, the Client acknowledges that they have read, understood, and agreed to these Terms and Conditions. The Order and these Terms are incorporated in and form part of the Agreement, which constitutes the entire agreement between the Parties for the relevant Service.

A4.6 This Agreement may only be amended, supplemented, or modified by the mutual written agreement of the Parties.

A4.7 Any notice required under this Agreement shall be given in writing by email to the address provided by the relevant Party on the Order. Notices shall be deemed received on the date of transmission provided no delivery failure notification is received by the sender.

Part B. Events

This Part applies only to Clients participating in a pink.wine Event as an Exhibitor. It does not apply to Tasting Note Licensing.

B1. Additional Definitions (Events)

  • “Event” means one or more of the events planned by the Organiser and included in the relevant Order.
  • “Exhibitor” means any business participating in the trade event by renting space or facilities to promote and showcase their products or services to Visitors, including persons brought by the Exhibitor to help man their stand or represent them at the Event.
  • “Registration Order” means the online form provided by the Organiser for applicant Exhibitors. Submission constitutes an offer to purchase Services; acceptance by the Organiser creates a binding Agreement.
  • “Visitor” means individuals or representatives from other companies who attend the Event to explore, view, or engage with the products and services offered by Exhibitors.

B2. Event Schedule and Scope

B2.1 The Events are organised by the Organiser and will take place on the dates and in the locations given on the Registration Order.

B2.2 The Events are intended to attract Visitors who are wine trade professionals, including but not limited to wine buyers, sommeliers, distributors, and journalists.

B3. Application and Acceptance (Events)

B3.1 Prospective Exhibitors must submit a completed Registration Order by the deadlines provided.

B3.2 The Organiser’s obligation to allocate specific space, provide Services, or confirm the booking is strictly conditional upon receipt of cleared funds as set out in Clause B4. Until such funds are received, the booking shall be deemed Provisional and the Organiser reserves the right to reallocate the space to other applicants.

B3.3 Upon confirmation, invoices for the participation fees will be issued to the Exhibitor.

B4. Fees, Invoicing, and Payment Terms (Events)

B4.1 The participation fee for each Event is shown in the Registration Order and covers:

  • Participation in the Event as specified.
  • Promotion of the Event through the Organiser’s marketing channels.
  • Inclusion in and printing of tasting booklets provided to attendees.
  • Provision of essential tasting materials, including glasses, ice, and spittoons.
  • Delivery of the wines from the designated shipping address to the venue on the day of the Event.

B4.2 Logistical expenses (such as shipping wines to the designated address, import taxes, customs duties) incurred prior to delivery to the venue are the responsibility of the Exhibitor.

B4.3 Optional extras (e.g. enhanced promotional opportunities or additional branding) will be charged separately and must be paid in advance.

B4.4 Payment requirements:

  • Orders up to £500 (ex VAT): full payment is required at checkout. The booking is confirmed upon receipt of cleared funds.
  • Orders exceeding £500 (ex VAT): an invoice will be issued. The booking remains Provisional until cleared funds are received in accordance with Clause B3.2.

B4.5 Full payment for all bookings must be received no later than 60 days prior to the Event start date.

B4.6 If the balance is not paid by the 60-day deadline, the Organiser reserves the right to terminate the Agreement by written notice. Such termination shall be treated as a Cancellation by the Exhibitor under Clause B6, and the Exhibitor shall remain liable for the applicable cancellation fees (50% or 100% depending on the date of termination). This Clause operates independently of and without prejudice to the Organiser’s general termination rights under Clause B8.

B5. Exhibitor Obligations and Conduct

B5.1 The Exhibitor must provide the wines for tasting and ensure timely, safe delivery.

B5.2 The Organiser is not responsible for wines delayed, lost, or damaged during shipping to the designated shipping address. Once wines are received at the designated shipping address in good condition, the Organiser assumes responsibility for transport to the venue, subject to the liability limits in Clause A3. In the event of loss or damage to wines while under the Organiser’s care, the Organiser’s liability is strictly limited to the verified Trade Price or Wholesale Price of the wine. The Organiser shall not be liable for any retail markup or anticipated profit. The Exhibitor is solely responsible for ensuring correct customs documentation and a valid EORI number; any failure of delivery arising from non-compliance is the Exhibitor’s responsibility.

B5.3 If the Services include provision of a table or inclusion of a wine in a meal, the Exhibitor must provide their own staff to represent their business at the Event.

B5.4 The Exhibitor shall comply with all rules, regulations, and health and safety requirements of the venue, and adhere to the operational instructions (including load-in and load-out timings) set out in the Exhibitor Manual or briefing document provided by the Organiser.

B5.5 At the conclusion of the Event, the Exhibitor must remove all personal property, including marketing materials, banners, and any unopened wine bottles not covered by a pre-arranged collection service. The Organiser reserves the right to dispose of any items left after the designated load-out period and may charge the Exhibitor for storage or disposal costs incurred.

B5.6 All accidents and injuries at the Event must be reported to the Organiser immediately in accordance with Event health and safety procedures.

B6. Cancellation by the Exhibitor

B6.1 Cancellations must be made in writing to the Organiser.

B6.2 Cancellation Fees:

  • Cancellations 60 days or more before the Event: the Exhibitor is liable for 50% of the total participation fee to reflect the Organiser’s incurred costs. Any amount already paid above this 50% will be refunded. If the 50% has not yet been paid, it remains due within 14 days of cancellation.
  • Cancellations within 60 days of the Event: no refunds will be issued. The Exhibitor remains liable for 100% of the total participation fee. Any unpaid balance must be settled within 14 days of cancellation.

B7. Event-Specific Liability

B7.1 The Organiser is not liable for loss, theft, or damage to property, materials, or equipment of the Exhibitor at the venue. This is in addition to the general limitations in Clause A3.

B8. Termination for Breach (Events)

B8.1 Without prejudice to Clause B4.6, the Organiser reserves the right to terminate the Agreement if the Exhibitor fails to pay any amounts due or fails to provide proof of insurance as required by Clause B10. The Organiser will ordinarily give seven (7) days’ written notice to remedy the breach, but may terminate immediately where the breach is material, repeated, or cannot be remedied. Any termination under this Clause shall be treated as a Cancellation by the Exhibitor under Clause B6.2 and the Exhibitor shall remain liable for the applicable cancellation fees.

B9. Event Postponement and Cancellation

B9.1 Neither Party shall be liable for failure to perform its obligations due to circumstances beyond its reasonable control, including acts of God, pandemics, strikes, government restrictions, or any other event that renders performance impossible or impracticable (“Force Majeure Event”).

B9.2 The Organiser reserves the right to cancel, postpone, or reschedule the Event for any reason, including a Force Majeure Event.

B9.3 If the Event is permanently cancelled and not rescheduled under Clause B9.5, the Organiser will refund fees paid by Exhibitors after deducting a pro rata amount for non-refundable deposits or expenses already incurred (e.g. venue deposits, marketing, or administrative costs). The refund to each Exhibitor is calculated in proportion to the price paid. The Organiser shall provide a breakdown of non-refundable expenses upon request.

B9.4 The Organiser shall not be liable for any other costs incurred by the Exhibitor, including travel, accommodation, or marketing costs.

B9.5 If the Organiser reschedules or postpones the Event to a new date within 12 months of the original date:

  • B9.5.1 This Agreement shall remain in full force, and all fees paid or due shall be automatically transferred to the rescheduled Event.
  • B9.5.2 The Exhibitor shall not be entitled to a refund solely due to rescheduling, provided the Organiser gives at least 30 days’ notice of the new date. The Organiser is not liable for third-party costs such as non-refundable travel or accommodation.
  • B9.5.3 If the Exhibitor can demonstrate, to the Organiser’s reasonable satisfaction, that they cannot attend the rescheduled date due to a prior irreversible commitment, the Organiser may, at its absolute discretion, issue a credit note for a future event or a partial refund in accordance with Clause B9.3.

B10. Insurance Requirements (Events)

B10.1 Each Exhibitor must effect adequate insurance cover in respect of:

  • Loss or damage to themselves, their exhibits and other property, their personnel, agents, Visitors, or contractors in or about the Event;
  • Death or personal injury occasioned to any person at the Event;
  • Their legal liabilities to their employees arising out of or in connection with participation; and
  • Their contractual liabilities or liability in tort or negligence.

B10.2 The insurance must be effected with an insurer or underwriter of repute.

B10.3 The Exhibitor’s public liability and employer’s liability cover must each amount to not less than £5m in respect of each and every claim. Smaller Exhibitors or those participating on a reduced scale may request a waiver or reduced requirement, which the Organiser may grant in writing at its absolute discretion.

B10.4 The Exhibitor will, when required, produce the policy or policies and receipts for premiums due; non-compliance shall be a material breach permitting termination under Clause B8.1.

B11. Marketing and Intellectual Property (Events)

B11.1 The Exhibitor grants the Organiser a non-exclusive, royalty-free, worldwide licence to use the Exhibitor’s name, brand, and logo in promotional materials (including digital, social media, and printed booklets) specifically related to the Event and for the purpose of identifying the Exhibitor as a participant.

B11.2 The Organiser reserves the right to photograph, film, or otherwise record the Event. The Exhibitor consents to the Organiser capturing and using such media — which may include images or footage of the Exhibitor’s stand, products, and personnel — for future promotional, marketing, and editorial purposes across any media platform.

Part C. Tasting Note Licensing

This Part applies only to Clients licensing pink.wine’s written tasting notes. It does not apply to Events. Participation in an Event confers no rights under this Part, and a Licence under this Part confers no right to participate in any Event.

C1. Additional Definitions (Licensing)

  • “Licensee” means the estate, producer, or business entering into a Licence under this Part.
  • “Estate” means a single wine-producing entity as identified in the Order, together with the wines it produces.
  • “Tasting Note” means the full written tasting note authored by pink.wine (Elizabeth Gabay MW and Ben Bernheim) in respect of a wine, as published in a pink.wine Report.
  • “Report” means a published pink.wine editorial report in which Tasting Notes appear.
  • “Tier” means the merit designation assigned to a wine by pink.wine (for example “Recommended”, “Highly Recommended”, “Outstanding”, “Exceptional”, and any associated style descriptor).
  • “Badge” means the pink.wine-branded image asset provided in respect of a wine, displaying the Tier and identifying pink.wine.
  • “Licence Year” means the calendar year in which the relevant Tasting Notes are first published in a Report.
  • “Commissioned Notes” means Tasting Notes produced at the Licensee’s request in respect of wines submitted for that purpose, tasted blind alongside their peers, and not published in any Report.

C2. What is Free and Requires No Licence

C2.1 The following are made available at no charge and require no Licence, and the Licensee (and any producer featured in a Report) may reproduce and display them freely on social media, websites, and marketing materials, in each case in respect only of the specific wine to which they relate:

  • The Tier assigned to a wine (the merit designation and any style descriptor), stated as a fact;
  • The Badge image asset provided by pink.wine for that wine;
  • A statement that the wine was tasted and reviewed by pink.wine, and a link to the relevant Report.

C2.2 The free rights in Clause C2.1 are granted on condition that they are used truthfully, in respect only of the wine to which they relate, and that pink.wine is credited and (where used online) linked. pink.wine may withdraw the free rights in respect of any party who uses them misleadingly or in a manner damaging to pink.wine’s reputation or editorial independence.

C2.3 For the avoidance of doubt, the full text of a Tasting Note is not within the free rights and may only be reproduced under a paid Licence in accordance with the remainder of this Part.

C3. The Licence

C3.1 In consideration of the Licence Fee, the Organiser grants the Licensee a non-exclusive, worldwide licence to reproduce, publish, and display the full text of the Tasting Notes covered by the Licence, on the Licensee’s own website, technical sheets, printed materials, and marketing communications.

C3.2 The Licence covers all Tasting Notes written by pink.wine about the Licensee’s wines that feature in Reports first published during the Licence Year to which the Licence relates. A single Licence Fee per Estate covers all such Tasting Notes for that Estate in that Licence Year, regardless of the number of wines or the number of Reports in which they appear during that year.

C3.3 The Licence is perpetual in respect of the Tasting Notes it covers: once licensed, the Licensee may continue to reproduce those specific Tasting Notes indefinitely, subject to Clause C6. The Licence does not extend to Tasting Notes first published in any subsequent Licence Year, which require a further Licence and a further Licence Fee.

C3.4 The Licence is non-exclusive. pink.wine retains all copyright and all other rights in the Tasting Notes, including the right to publish, syndicate, and license them to others, and the right to include them in its Reports and archives.

C3.5 The Licence is non-transferable and may not be sub-licensed. It is granted to the Licensee Estate only and does not extend to importers, distributors, agents, or other third parties, save that the Licensee may permit its own appointed distributors to reproduce the Tasting Notes solely to promote the Licensee’s wines, provided pink.wine is credited and the notes are reproduced in accordance with Clause C5.

C4. Fees and Payment (Licensing)

C4.1 The Licence Fee is €180 per Estate per Licence Year, covering the reproduction rights described in Clause C3 for all of that Estate’s Tasting Notes published in Reports during that Licence Year.

C4.2 Commissioned Notes are charged at €450 per Estate for up to eight (8) wines, and €100 per additional wine beyond eight. Commissioned Notes are tasted blind alongside their peers, are assessed to the same standard as all other pink.wine tastings, and are never included in any Report. A Licence to reproduce Commissioned Notes is included in this fee on the same perpetual, non-exclusive basis as Clause C3.3.

C4.3 Licence Fees are payable in advance. The Licence, and the right to reproduce any Tasting Note, comes into effect only upon receipt of cleared funds. Until payment is received the Licensee has no right to reproduce the full text of any Tasting Note (the free rights in Clause C2 being unaffected).

C4.4 Fees are stated exclusive of VAT. VAT will be applied where applicable in accordance with the place-of-supply rules for digital services.

C4.5 Licence Fees are non-refundable once the Tasting Notes have been made available to the Licensee, given the nature of the digital content supplied.

C5. Licensee Obligations (Licensing)

C5.1 The Licensee shall reproduce each Tasting Note substantially as written. The Licensee may not alter, abridge, paraphrase, or selectively quote a Tasting Note in a way that changes its meaning or misrepresents pink.wine’s assessment. Minor formatting changes to fit the Licensee’s materials are permitted.

C5.2 The Licensee shall attribute each Tasting Note to pink.wine (Elizabeth Gabay MW and Ben Bernheim) and shall not present the notes as its own, nor as those of any other reviewer.

C5.3 The Licensee shall not use the Tasting Notes, the Tier, or the Badge in any way that implies pink.wine endorses the Licensee’s business generally, or any wine other than the specific wine reviewed, or that the review was paid for or otherwise influenced.

C5.4 The Licensee acknowledges pink.wine’s editorial independence: the assessment of any wine is made independently, is not for sale, and payment of a Licence Fee confers only reproduction rights and never any influence over the content of a Tasting Note or the assignment of a Tier.

C6. Withdrawal and Termination (Licensing)

C6.1 The Organiser may withdraw the Licence, and require the Licensee to cease reproduction of the Tasting Notes, if the Licensee breaches Clause C5 and (where the breach is capable of remedy) fails to remedy it within fourteen (14) days of written notice. Withdrawal for breach does not entitle the Licensee to any refund.

C6.2 On withdrawal or termination for breach, the Licensee shall within a reasonable period remove the affected Tasting Notes from its website and cease further reproduction, save for materials already in print which may be exhausted.

C6.3 pink.wine may, exceptionally, correct or withdraw a Tasting Note that is factually wrong or defamatory; where it does so it will notify the Licensee, and the Licensee shall update or remove the affected note accordingly. This does not entitle the Licensee to a refund, but the Organiser may at its discretion offer a replacement note or pro-rata credit.

C7. Intellectual Property (Licensing)

C7.1 All copyright and other intellectual property rights in the Tasting Notes, the Reports, the Tiers, and the Badges remain the property of SARL Zalabim (and are licensed to Logical Concepts Limited for the purpose of granting the Licence) at all times. Nothing in this Agreement transfers ownership of any such rights to the Licensee; the Licensee receives only the reproduction rights expressly granted in this Part.

C7.2 The Licensee grants the Organiser a non-exclusive, royalty-free licence to use the Licensee’s name and the name of the relevant Estate for the purpose of administering the Licence and identifying the wines to which the Tasting Notes relate.

End of Terms and Conditions.

Version 1.2 – Jul 2026